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Central Coast Cooling Accounting Clerk – Accounts Payable

Central Coast Cooling Accounting Clerk – Accounts Payable

Job Description


This position is responsible for processing all Accounts Payable invoices received by matching with purchase orders and other documentation, entering in QuickBooks, and completing check runs as scheduled, in an accurate, efficient, and timely manner. This position also issues purchase orders as requested and reconciles open purchase orders and provides back-up to the accounts receivable process as needed. Quick Books experience is required.

Essential Function

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Records transactions to appropriate accounts and cost centers by analyzing, coding, and posting invoices and expense reports no later than two days after receipt.

· Ensure credits due are received and posted.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Clears discrepancies and resolves vendors’ invoicing issues.

· Run checks to pay all current invoices ensuring accuracy of payments and that checks are matched to invoice package and checks are signed and mailed as scheduled.

· Verify vendor accounts by reconciling monthly statements and related transactions.

· Back-up accounts receivables process when required.

· Protects organization’s value by keeping information confidential.

· Performs other duties as assigned.

Required Skills/Abilities:

· Must be dependable, extremely trustworthy, and ethical.

· Must be proficient in QuickBooks, Microsoft Office Suite, and related programs.

· Must be able to learn other accounting software systems.

· Excellent organizational, time management, and problem-solving skills.

· Excellent attention to detail, high degree of accuracy, and thorough.

· Excellent data entry skills.

· Ability to maintain confidential and meticulous records.

· Ability to communicate effectively.

· Ability to work effective with a team.

· Customer service orientation and negotiation skills.

· Ability to read, write, and speak English.

· High sense of urgency.

· Basic understanding of accounts receivable.

Supervisory Responsibility


Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Position Type/Expected Hours of Work

This is a full-time hourly position. Days and hours of work are Monday through Friday 8:00 a.m. - 4:30 p.m. Schedule may vary based on job duty demands.


This position does not require travel.

Required Education and Experience

1. High school diploma, GED, or equivalent required.

2. Bachelor’s degree in accounting, finance, or related field a plus

3. Minimum of 2 years of experience in accounts payable, with a basic understanding of accounts receivable.

Additional Eligibility Qualifications

Self-starter with experience in agriculture produce pre-cooling, and cold storage, a real plus. You must be able to walk in and go to work.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

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