Mission: Building a strong local economy by promoting sound government and an informed membership and community. 

Reports to: President & CEO
Hours: Full time, Hourly
Overview: The Marketing and Administrative Coordinator builds member retention through the successful short and long-term planning and management of Chamber events & programs, delivering events on time and within budget, and coordinating with cross-functional teams for promotion and execution. The position also assists with other activities and office-related responsibilities, such as administrative and minor accounting services. The Marketing and Administrative Coordinator cultivates relationships with sponsors and partners, Ambassadors and volunteers, ensuring a welcoming environment. 

Key Responsibilities: 
Event Planning and Execution
1. Plans and executes large signature Chamber events in collaboration with the President/CEO and Membership Develoment Director.
2. Coordinates monthly ribbon cuttings, networking lunches, mixers, and other small member events.
3. Works collaboratively with the Membership Department to develop strategies that drive unique member contact, participation, engagement, retention, and follow-up. 

Marketing
1. Supports the Digital Marketing Specialist in the planning and coordination of social media, electronic newsletters, and other forms of advertising Chamber events
2. Develops Chamber, event-related, or other content for the Salinas Valley Business Journal as needed. 

Administration
1. Serves as primary administrative support for the Executive Committee, and Board of Directors, which includes scheduling and sending all calendar invites, Zoom facilitation, agenda and Board packet preparation, and minute-taking.

Budgeting and Financial Management
1. Collaborates with the CEO to develop event budgets and ensures all events remain within budget.
2. Performs logging and minor accounting, including tracking, recording, and processing transactions such as received checks and cash deposits using spreadsheets or financial software.
3. Ensures timely vendor payments, and completes post-event reconciliations and reporting.
4. Records credit card and check transactions/payments and maintain financial records for reports and bookkeeping.

Supervisory
1. Recruits, trains, coordinates, and supports Chamber of Commerce Ambassadors.
2. Oversees volunteers and interns in the successful execution of events and programs.
3. Performs all other duties as assigned 

Desired Education and Experience: 

• A degree in Business or a related field is preferred along with a successful track record in event management and marketing.
• Bilingual in Spanish/English a plus.
• Strong communication and organizational skills, attention to detail, and the ability to work under pressure are necessary.
• Experience working collaboratively with a small team.
• Successful track record of supervising and motivating interns and/or volunteers.
• Strong customer service skills and the ability to work well with a diverse population.
• Experience developing and managing a budget.
• A valid drivers license, access to a vehicle, and the ability to lift and move 40 lbs of weight are also necessary. The ability to speak Spanish is a plus